Data Migration Services for records you can rely on
We map, transform, and validate data as it moves between systems, with clear rules for how records, files, and relationships should work in the destination.
Free 30-minute call. No pitch, no obligation.
Trusted by 100+ founders, publishers, and digital teams
Data migration: transferring information while preserving its meaning.
Data migration moves information from one system or structure to another. The source and destination may use different field formats, identifiers, and relationships, so copying values is only part of the work. A migration needs to define how that information will be interpreted, checked, and used after the transfer.
Platform replacements
Replacing software often means moving years of information into a different structure. The new system needs usable records and relationships, not simply an archive of the old database.
Content and media archives
Articles, documents, images, and metadata may need to move together. Their relationships matter because a complete record can depend on linked assets, categories, authors, or other content.
Customer and membership records
Account information may connect to access, billing, preferences, and historical activity. Migration needs to preserve the relevant context while respecting what each system allows to be exported or imported.
Product and commerce data
Catalogs can include variants, categories, images, attributes, and related order information. Those structures need to be mapped to the destination so staff and customers can use the data correctly.
Combining multiple data sources
Information from separate databases, spreadsheets, or applications may overlap. Consolidation requires rules for identifiers, duplicates, conflicting values, and which source takes priority.
Restructuring legacy data
An existing system may store useful information in inconsistent fields or formats. Transformation can make that material usable in a clearer model while retaining the history the business needs.
Real projects. Real results.
St. Louis Magazine moved three decades of content from a legacy CMS into WordPress, with archives converted to Gutenberg while preserving URLs, media, and accumulated SEO value.
We moved Keck School of Medicine of USC’s newsroom into a new WordPress setup, converted legacy articles to Gutenberg, and mapped old article URLs to their new locations. Testing covered each stage of the move before production.
Teton Gravity Research moved more than 10,000 articles from ExpressionEngine to a headless WordPress platform, bringing Shopify products and video into the publishing workflow.
What our data migration services cover.
- 01
Source Data Assessment
We inspect available records, formats, exports, and relationships. The assessment identifies missing values, inconsistent data, access limits, and the dependencies that shape the migration.
- 02
Mapping and Transformation Rules
We define how source fields and records become destination data. Rules cover formats, identifiers, required values, relationships, and exceptions that need a business decision.
- 03
Cleanup and Deduplication
We apply agreed cleanup and matching rules to improve consistency before transfer. Uncertain matches and conflicting records are surfaced for review rather than silently overwritten.
- 04
Migration Scripts and Test Runs
We build repeatable transfer processes and test them on representative data. Trial runs expose mapping issues and help estimate the work involved in the final migration.
- 05
Data Validation and Reconciliation
We check counts, required fields, relationships, and representative records against the agreed acceptance criteria. Exceptions are documented so your team can see what transferred and what needs further attention.
- 06
Final Transfer and Handover
We coordinate the final data move, account for changes since the test run, and validate the destination. Handover covers the results, known exceptions, and any follow-up work.
Let’s talk Let’s talk
"Their project manager was among the best I've worked with. They migrated 1,000+ articles, handled testing through production, and let our team focus elsewhere without micromanaging."
"Refact's response speed is fast, and answers or solutions come as fast. Site speed went from a D to a B+, themes were safely updated, and we did not need an in-house webmaster."
"For a stretch, Refact was effectively our whole engineering team, and it never once felt that way. They moved with us as we grew five times over, shipped what we needed when we needed it, and treated the product as if it were their own."
How we work.
Everything stays connected under one team from the earliest conversations. The people who help define the project are the same people who design, build and support it, ensuring important decisions are not lost between separate partners and the work stays consistent throughout.
Discovery
We understand your current state, define the future state, and shape the right solution, resulting in a clear project blueprint that guides the work ahead.
Design
We translate the agreed direction into user journeys, screens, and interactive flows your team can review before development begins.
Build
Senior engineers turn the approved direction into a fast, reliable and maintainable digital product, thoroughly tested across the devices and environments your users rely on.
Partnership
After launch, we can continue to maintain, improve, and extend the product as your organisation, users, and priorities evolve.
Your questions,
answered.
What clients usually want to know before starting a Data Migration project.
Still have a question? Ask usMake the next system start with dependable data.
Show us what needs to move, where it is going, and which records or relationships matter most to your business.